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The pandemic has made life more difficult than ever before for non-profit organizations to operate and garner community support, and many depend on board meetings held remotely to make critical decisions and ensure their continued existence. It can be challenging to conduct a remote board meeting efficiently without the physical presence of every member.
An agenda that is clear and specific will ensure that your board meeting remotely on track and focused. Involve your board in the process of establishing agendas to find out the topics that need to be covered and then send the agenda to all attendees as early as possible, so they can prepare. This will ensure that they have a complete understanding of what’s scheduled to be discussed, and they can add any topics to the agenda prior to time. Utilizing a secure board portal for the distribution of the agenda and other materials will also help to reduce security risks.
Video can boost the interaction at remote board meetings, by adding the vital face-to-face element to discussions. In addition video makes it easier for participants to observe other people’s body language and make note of nonverbal cues like boredom, impatience or enthusiasm.
Meeting in person can often be difficult to schedule for busy boards that juggle multiple personal and professional commitments. With remote board meeting software, determining a convenient time for everyone can be much simpler. Tools such as SavvyCal’s polls for meetings permit you to propose multiple times for your meeting and allow everyone to vote on the times that work best for them. This will eliminate the need for back-andforth emails and saves you time and effort.